Apprenticeship Vacancies | Preston College

Organisation Code

S13733

Created Date

17/07/2026 11:01:52

Updated Date

User 17

false

Apprentice Business Adminstrator

Xais-PTS Limited

Vacancy ID:

48

Location:

Grimsargh, Preston, PR2 5AR

Wage:

Minimum Hourly Rate: Negotiable depending on experience

Apprenticeship standard and level:

Business Administration Level 2 or Level 3 (depending on experience)

Sector:

Business, Finance & Administration

Sectorcode

100300

Closing Date:

31/07/2026

XAIS-PTS provides infrastructure asset management, surveying, pavement engineering, materials testing and specialist software services to clients across the UK.
As an Apprentice Business Administrator, you will support the Business Support team in the day-to-day running of the business. You will gain experience across administration, project support, HR processes, procurement, compliance, payroll administration and office operations while working alongside experienced professionals in a fast-paced engineering environment.

The Apprentice Business Administrator will work within the Business Support function, providing administrative and operational support to teams across the organisation. This role offers a varied workload and the opportunity to develop practical business administration skills while supporting infrastructure surveying, testing and consultancy projects delivered throughout the UK.
Working closely with the Operations Director and Business Support team, the apprentice will gain experience in a range of business functions including project administration, procurement, HR support, compliance management and office operations.

Duties:

Key Responsibilities:
• Provide administrative support to management, operational and project teams.
• Assist with the preparation, maintenance and distribution of business documents, reports and project records.
• Support project teams with documentation, record keeping and administrative activities.
• Maintain accurate electronic filing systems, databases and company records.
• Assist with booking travel, accommodation and logistics for employees working across the UK.
• Support procurement activities including obtaining quotations, raising purchase orders and maintaining supplier records.
• Assist with monitoring office supplies and coordinating purchasing requirements.
• Support HR administration activities including onboarding, employee record management and training coordination.
• Assist with maintaining company systems and records relating to training, certifications and compliance requirements.
• Support payroll administration activities including timesheet collection, overtime records and employee data updates.
• Assist with maintaining accurate records for quality management, health and safety and compliance purposes.
• Liaise professionally with suppliers, subcontractors, clients and internal departments.
• Handle incoming telephone calls, emails and enquiries in a professional manner.
• Assist with organising meetings, training sessions and company events.
• Support continuous improvement initiatives by helping to develop and maintain efficient business processes.
• Carry out additional administrative duties as required to support business objectives.

What You Will Learn
During the apprenticeship you will gain experience in:
• Business administration and office management.
• Project support within an engineering and infrastructure environment.
• Procurement and supplier management processes.
• HR and employee administration.
• Payroll administration processes.
• Quality, compliance and record management systems.
• Customer service and stakeholder communication.
• Microsoft Office and business management systems.
• Professional workplace behaviours and business operations.

Working hours:

c.40 hours, 7.30am – 4.00pm x4 days week, plus x1 day week at college 9.00am – 4.05pm

Skills and qualities:

You will be able to demonstrate the potential to have:
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Good working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to prioritise workload and manage multiple tasks simultaneously.
• High level of accuracy and attention to detail.
• Professional and customer-focused approach.
• Ability to work independently and as part of a team.

• Reliable and professional.
• Proactive and self-motivated.
• Flexible and adaptable.
• Strong problem-solving skills.
• Positive attitude with a willingness to learn.
• Able to maintain confidentiality and handle sensitive information appropriately.

Qualifications:

Will require maths and English at grade C/4 and above.

Number of vacancies:

1

Other information & future prospects:

Potential for full time employment on successful completion of apprenticeship.
Opportunities to develop further